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eTime Help - Adding Time

Choose a department from the dropdown

      - If you only have one department, it will already be selected for you.
      - You can also choose a default department in the Settings Tab.
      - Included with the department name is your pay rate and, if provided, a description.
      - Once selected, it will display the positions valid dates of work. 12/31/9999 means no end date has been set.

Choose the date you worked

- Some days cannot be selected because of one or more of the following reasons:
- Only the current pay period is available for time entry. The full payroll calendar is available on the top section of the page.
- You can only add and sign entries up to XX days into the future OR until the end of the pay period, whichever happens first.
- You have been terminated from your position in the Payroll system. Please contact your supervisor and/or payroll administrator for more information if this is the case.
- You were hired after the pay period began. The dates before you were hired are unavailable for time entry.

Choose the start time you worked

- The start time is based off of the current time.
- You can change a default start time to a specific hour in the Settings Tab.
- You'll notice the start time dropdown is color coded when more than 12 hours are shown at a time (the number of hours can be changed in the settings tab.)
- All "daylight" hours (6AM - 5:45PM) are in yellow, and all "night" hours are black (6:00PM - 5:45AM).

Choose the ending time of your shift

- You will be limited as to the number of hours you can work per shift.
- If you work more hours than is allowed per day, you will need to contact your TimeKeeper and have them enter the additional hours for you.
- On the last day of the pay period, you cannot enter time past 12:00 AM. If you work past 12:00AM, you will need to choose 12AM as the starting hour when the next time period begins.

Can I enter back hours? - Unfortunately you cannot enter hours for other pay periods than the one you are in. If you missed the deadline, please contact your timekeeper to have them add the time for you.
Can I edit or change time? - That functionality is not available. If you entered time incorrectly, please delete the hours, and re-enter them correctly.
Can I leave a comment when I add time? - No, we don't have that ability built in to eTime. If you feel you need to comment on why your hours are the way they are, please utilize the Email button after selecting your department to message your timekeeper.

No Date Entered - You must choose a date before trying to save new time.
Please choose a date first - You must choose a date before selecting the start time.
Date must be between XXX and XXX - You can only enter time within the rules outlined in Number 2 above.
You must choose a date AFTER you were hired - Your Payroll Administrator has set specific start and end dates for each position, you cannot enter time before or after these dates.
You must choose a date BEFORE XXX - Your Payroll Administrator has set specific start and end dates for each position, you cannot enter time before or after these dates.
Time conflict found! - If you try to add time (e.g. at 9AM) and you already have time entered for that period (e.g. 8AM-10AM), you will receive this error message. Please verify your hours.
Sorry, but you have exceeded the maximum allowable time for this date. - Payroll has set a specific number of "max" hours you can work per day. You will need to contact your timekeeper to add time over and beyond the maximum amount.
Sorry, but you have exceeded the maximum allowable time for this week. - Payroll has set a specific number of "max" hours you can work per week. You will need to contact your timekeeper to add time over and beyond the maximum amount.
Multiple positions found. Please contact the Payroll Administrator to add time. - There are duplicate records in our system. You will need to contact the Payroll office so that they can fix the problem.