Help - Approving Time

1. Click the student's name of whom you want to approve time.
   
2. Select the entries of the hours you want to approve.
   To select multiple entries, click one of the links on the Select bar.
   
   
3. If there are entries you know the student didn't work, select them, and then click Delete.
   1. After you click delete, a screen will popup asking for more information, describing why you are deleting the hours.
       
   2. If the listed reasons don't fit your needs, you can add or append your own text to submit.
   3. Click Delete to submit the selected entries.
   4. If you made a mistake and deleted the wrong entry or entries, you have 60 seconds to undo the deletion.
      
   5. Students will receive an email notifying them that time was deleted (even if you undo the action); you will be CC'ed on the email.
      

Common Questions

• I went into my department, and there are no students listed! Where did they go?
  They are still there, there is just no unapproved time for you to approve. To see your students, click the All Students link to view all the students in your department.
  
• What's with the pink users?
  
  These student's positions have been terminated in SAP, and therefore we are giving early warning that you or they will be able to add time for them past the end of their term date. We are also letting you know that you need to approve their time before they disappear. You have 13 days from the termination date to approve and add past time before they disappear.
  
  
• Why are the numbers next to one student gray and the other black?
  
  If the student has ANY unsigned time, the text will be gray. This will help you quickly identify which students are signing all their time before viewing all the entries.
  
  
• Could you give more information about the grayed out portion of this screen?
  
  On approval Monday (the Monday after payday), it may be hard to discern the difference between the past pay periods and the current pay period. You can always approve the time ahead of time, but this is just a helpful reminder so you aren't approving time the student may not yet have worked.